Required Documents for students new to the district (K-12):

Document	Description
Certified Birth Certificate	Original, Government Issued Birth Certificate
Proof of Address	Current Lease or rental agreement, mortgage statement, home purchase agreement, utility bill (electric, gas, and water only), governmental mail (county, state, or federal) within the last 30 days
Parent/Guardian Identification	Governmental Issued Identification
Social Security Card	Providing a Social Security number is voluntary. Should you decide not to provide your child's SSN, a waiver form must be filled out to provide an alternative number. Please note: a social security number is required for HOPE scholarship/grant consideration.
Certificate of Immunization (Form 3231)	Must be provided within 30 days of enrollment
Certificate of Vision, Hearing, Dental and Nutrition (Form 3330)	Must be provided within 120 days of enrollment
Withdrawal form from previous school	Optional document

 

Required documents for students transferring within the district:

Document	Description
Proof of Address	Current Lease or rental agreement, mortgage statement, home purchase agreement, utility bill (electric, gas, and water only), governmental mail (county, state, or federal) within the last 30 days
Parent/Guardian Identification	Governmental Issued Identification

 

Proof of address documents NOT accepted:

Documents NOT accepted
W2 or other tax documents	Voter Registration Cards	DMV Documents (including car tag registration)	Cable bills
Phone bills	Editable Documents	Pay Stubs	Postcards
Handwritten Leases	Envelopes	Internet bills	Bank statements

 

Part of the online registration process includes uploading required documents. This document will provide instructions on digitizing the required documents for registration. SCCPSS is committed to keeping your student's information private while striving to streamline our registration procedures. Do not, under any circumstances, email sensitive documents unless prior arrangements have been made with a staff member.  

We highly encourage caution to be used and practice online safety procedures when choosing an upload method. Please check all images/PDFs before uploading to ensure that the information is not blurry and can be easily read. Once all the documents are digitized, proceed with the application process. There will be a link where these digitized documents can be uploaded. 

Ways to digitize documents:

• Digital camera or Smartphone camera - Any digital camera or phone can be used to   take photos of documents. If using a digital camera or smartphone keep the following in mind:
  • Make sure the document fits within the entire frame. This allows small details like dates to be easily recognized.
  • Use the text or document setting on the camera if available
  • If using the flash becomes a problem, hold the camera or document very still while taking the photo. Place the document on a table in a sunlit room and hold the camera steady while taking the photo.
  • You may have to save your files to another location so that they can be accessed and uploaded from a desktop or laptop.  
• Desktop scanner - Be sure to use medium quality since high resolution can cause the file size to be too large for uploading. If the file is too large, the application will not accept the file.
• Webcam - Although the result can be lower-quality compared to a digital camera or phone, it is possible to use a webcam to scan documents and save them to your laptop/desktop computer. Open your camera's software to locate the "screenshot" or "capture image" button to take a photo of your document. Hold the camera or document very still and use plenty of light in order to get a clear picture.    
• Tips to keep in mind when making digital copies:
  • Save files in a location that can be easily accessed while completing the Online Registration
  • If using a scanner, be sure to clean the glass and use a resolution of at least 300 dpi.
  • Lay documents on a flat surface and smooth out any heavy wrinkles or creases.
  • If using a handheld camera/phone, be sure to get near sunlight and hold the camera very still for the clearest image. Zoom in on the image to ensure that details (such as the Date of Birth on a Birth Certificate) can be read.
  • Make sure the document fits within the entire frame. This allows small details to be easily recognized.  

Other important details to keep in mind:  

• Internet Safety:
  • The link accessed to complete the online application is a secure link. However, there are additional precautions to take if using a public computer or unsecured Wi-Fi.
  • If you are unable to complete the online registration and document upload, please select the icon in the upper right corner and select Save & Sign Out. This will allow access to the information later.
  • Once the Registration process is completed and the required documents are submitted successfully, please log out of the Registration page and close the browser window.  
  • Be sure to delete the saved files from any unsecured device once they have been uploaded through the registration process. We will maintain secure copies of documents for our records.  

Requesting Assistance: We are more than happy to help with any troubleshooting issues with the online application process. For issues digitizing documents, please consider reaching out to friends, family members, company who may be more familiar with the brand or device that is being used. 

Where to Start?

If you do not have access to a computer for the online application process, a laptop can be used at your local library or contact the Student & Family Service Center located at 400 East Broad Street Savannah, Georgia to make an appointment at 912-395-5584.  Please allow at least 30 minutes to fill out your application per student.  

Prepare Yourself  In order to complete the online application process smoothly, it is recommended to gather this information before starting:  

• Digitalize all documents that are needed for online registration (see Document Upload Help Guide from the Student Registration Webpage)

• All Parent/Guardian information, including parents not residing in the primary household

• Both Residential and Mailing addresses, home and cell phone numbers

• Names of additional household members (children not yet in school) • Student Social security card (if applicable)

• Status of services received such as IEP, Gifted, 540 plan, etc.

• Previous school(s) attended

• Emergency Contact Name and Phone Numbers

• Health services information such as allergies and medical conditions

• Disciplinary information such as suspensions and time spent in an alternative school • Probation, Court System Documentation (if applicable)

• An email account is required for the registration process. If you don’t have an email, create one at Yahoo or Google for free.  

Step 1: Create an Account, Parent/Guardian Profile Password & Set Up Security Questions 

• Create an Account A desktop computer, laptop, or smart phone using the most recent version of Google Chrome, Firefox or Internet Explorer is highly recommended for best results.  Go to sccpss.com/family-students/registration and click the link under "Step One"

Step 2: Add New Registering Student(s)

• Add New Students Enter the student’s first name, last name, and date of birth. Click “add student” to add any additional students. The name(s) and birthdate should be entered as shown on the official birth certificate. There will be a field located later within the application to enter a nickname.  

Step 3: Answer Form Verification Questions for each enrolling student

• Verify the enrollment school year and answer category questions concerning each student entered (such as Pre-school Intervention Program (PSI) for ages 3-5 or Choice Program Student Options).  If any of these categories apply to the registering student, answer “yes” for additional instructions. *Note: If the registering child has received a seat in a choice program, the parent/guardian should NOT complete a new online registration. School Choice has their own registration process. 

Step 4: Continue the Application Complete all sections of the application for each student.

• The left bookmark will guide you; click the green “NEXT” button on the bottom of each section to proceed. 
  • Parent: Enter Parent Names as on official birth certificate
  • Contacts: Enter emergency contact names and contact information
  • Health: Enter any health concerns, illnesses, or medications
  • Safe Schools: Enter previous court, suspension, or probationary information (if applicable)
  • Additional: Enter sibling and parent occupational information
  • Agreements: Review and answer local policies and participation guidelines

Step 5: Uploading the Documents

• Parents and guardians are required to upload specific documents as part of the registration process.  Failure to upload all required documentation will result in an incomplete application.
• Step 5A: Upload the Electronic Documents  Under the documents upload section, click the “upload”  button associated to the file you choose to upload. 
• Step 5B: Choose Electronic File Click “Choose File” to select the electronic file from your computer, phone, camera, or digital device
• Step 5C: Confirm Your Document has been uploaded  To confirm your file has been uploaded, the name of the file should now appear on the screen. If the file has been uploaded in error, click the small trash icon located to the right of the file name.  

Step 6: Electronic Signature & Submit

• If there are any errors or incomplete information, you will be prompted to return to those sections to complete it (see the “finishing incomplete sections” of this document). Once all information has been entered for the final registering student(s), select agree, type the parent/guardian full name, and enter the date.  Your application will not be complete until you have clicked the “Submit” button.